Hatboro-Horsham Volunteer Information
Please complete the volunteer application by using the following link: Volunteer Application
Per Pennsylvania law, it is required that all persons having direct contact with school children to obtain background checks and clearances. In the best interest of the safety and security of our students, Hatboro-Horsham School District requires the submission of these clearances prior to volunteering.
To volunteer within the Hatboro-Horsham School District, all clearances must be within one year of the submission date. All clearances are valid for five years once you complete the volunteer process. Please note that it can take up to two to three weeks for volunteers to be fully processed.
If you have any questions regarding volunteer processing, please contact firstname.lastname@example.org
PA State Police Criminal Background Check - Click the control number to view your results. Click the "Certification Form" link in the center of the page to view, save and print your official certificate.
PA Child Abuse History Certification (electronic) - Click "Create Individual Account". The Keystone Key is a username you create. Follow the site's step-by-step instructions for creating a password. Be sure to keep a record of your Keystone Key and Password, as you will need them to access your results. You will receive an email from the site when your results are available, within 14 days of submission. Or PA Child Abuse History Clearance (paper form).
FBI Fingerprinting (2 Options)
If you have been a Pennsylvania resident for the past 10 consecutive years, you may submit the Volunteer Affirmation in place of fingerprinting.
If you have been a Pennsylvania resident fewer than 10 consecutive years, you must complete the fingerprinting process. Enroll at IdentoGo and make an appointment for digital fingerprinting at a location of your choice.
TB TEST: (Only required if you spend 10 hours or more a week with students)
Volunteer Coaches and Volunteers who spend 10 hours or more a week with students MUST submit results of a recent TB test prior to volunteering. TB tests are available through your doctor's office, a minute clinic or a local pharmacy. Once the TB test is administered the results are read in 48-72 hours.
- Volunteer Process
There are different points that people may be starting from when applying to volunteer or to update an expired badge. If you reach out by phone, please know that due to this being a team effort, there may be more than one person working on volunteer processing. Sometimes we must check in with another team member before giving out information regarding your current status. We also ask that for this reason, all emails regarding volunteering be sent to the volunteer email address ONLY. When emails are sent to multiple email addresses, and sometimes with multiple names, it holds up the process for you. As always,we thank you for taking the time to volunteer with the Hatboro Horsham School District.
- Response Time
Please allow 48 hours for a HR representative to get back to you. Please be advised that response times may increase during peak season. There are several peak times during the school year: the beginning of the school year, springtime, holiday parties, annual school events, and at the end of the school year. To reduce the turnaround time, it would be greatly appreciated if you could complete the volunteer process early during the school year.
- Volunteer Processing Events
During the school year, we will have two volunteer processing events, one in April and one in October. The event dates/times will be posted on this page for you to view ahead of time. If you attend one of our processing events, please make sure you bring all required clearances.
- Primary School
When you submit your clearances, and headshot (if a brand-new volunteer), please let the HR representative know which school you will be primarily volunteering at.
Once you have obtained your clearances, please send them directly to Volunteers@hatboro-horsham.org
Once your clearances are received and approved, we will make you a volunteer badge based on a picture of your submission. Please submit a clear picture of your face. We suggest a picture from about shoulder length which shows your face clearly. Using a solid background behind you if possible. Pictures will be approved by the HR Department and if not appropriate you will be asked to submit a different picture. Below is an example:
- Volunteer Process