Hatboro-Horsham School District
Information for Volunteers
Thank you for considering sharing your talents and time with the students and families of our district. Hatboro-Horsham School District welcomes and values volunteer participation in our schools. The following information will help you determine the type of clearances that you will need to volunteer in Hatboro-Horsham Schools.
Pennsylvania law requires all persons having direct contact with school children to obtain background checks and clearances. In the best interest of the safety and security of our students, Hatboro-Horsham School District requires the submission of these clearances prior to volunteering.
Volunteer Required Documents - IMPORTANT NOTE: Volunteer clearances are NOT acceptable for employment purposes.
Clearances: Links to the state’s websites are below. Please see the helpful hints next to each link. Clearances provided must be dated within one calendar year.
Volunteer Application- Please complete the HHSD Volunteer Application which includes demographic information to be kept on file at the Administration Building.
PA State Police Criminal Background Check - Click the control number to view your results. Click the "Certification Form" link in the center of the page to view, save and print your official certificate.
PA Child Abuse History Certification (electronic) - Click "Create Individual Account". The Keystone Key is a user name you create. Follow the site's step-by-step instructions for creating a password. Be sure to keep a record of your Keystone Key and Password, as you will need them to access your results. You will receive an email from the site when your results are available, within 14 days of submission. Or PA Child Abuse History Clearance (paper form).
FBI Fingerprinting (2 Options)
If you have been a Pennsylvania resident for the past 10 consecutive years, you may submit the Volunteer Affirmation in place of fingerprinting.
If you have been a Pennsylvania resident fewer than 10 consecutive years, you must complete the fingerprinting process. Enroll at IdentoGo and make an appointment for digital fingerprinting at a location of your choice.
TB TEST: (Only required if you spend 10 hours or more a week with students)
Volunteer Coaches and Volunteers who spend 10 hours or more a week with students MUST submit results of a recent TB test prior to volunteering. TB tests are available through your doctor's office, a minute clinic or a local pharmacy. The TB test is a 2-day process; one day to administer the test and one day to read the results.
How often will I need to renew my clearances?
You will need to update your clearances every 5 years.
What should I do once I receive my clearances?
Make an appointment to submit application click here for SignUpGenius - you will be able to make an appointment up to three weeks in advance. Bring originals and one copy with you to the Administration Modular Building along with your driver’s license or passport.You will have a picture taken. Your application will be reviewed. If you are approved, you will be notified by email to pick up your badge in the Administration Building. Please bring your driver’s license or passport when you pick up your badge.
Your volunteer badge is valid for 5 years. You will not be permitted to volunteer without it. If you lose your badge, contact firstname.lastname@example.org or 215-420-5000. There will be a $5 replacement fee to replace a lost badge. Applicants will not be provided with an official copy of the FBI clearances.
You are required to notify the District’s Human Resources Department within seventy-two hours of any arrest or conviction of an offense that would constitute grounds for denying participation as a volunteer.