VISITOR SIGN IN PROCEDURE
PURPOSE: To avoid incidents of consequence by controlling the flow of visitors, parents, vendors and guests within our classroom buildings and hallways. A secondary but equally important purpose is to document who is in our buildings if there is a catastrophic event.
RATIONALE: All of the schools and buildings within the Hatboro-Horsham School District are important places. These buildings house our most precious commodity, the children of Hatboro and Horsham. In order to maintain the level of safety that the School District has enjoyed, a decision has been made to control the flow of visitors in all of our buildings and document the specific location visited.
PROCEDURE: Each building has signs posted at the entrance noting that all visitors, including School District employees from other buildings, parents, vendors, and guests must be signed in before entering. Listed below are the proper procedures:
· The visitor will go to the sign in area or kiosk, produce photo identification which is entered into the Visitor Identification System, and state their business. If the visitor does not have photo identification, an administrator must approve the visit. School District employees from other buildings must show their school ID.
· If the business is valid as prescribed in the handbook, the visitor will be signed in to the Visitor Identification System listing the information from their photo identification and the area or person to be visited. School District employees from another building must sign in to the Visitor Identification System.
· After signing in, the visitor will be issued an identification badge that contains the visitor’s full name, the date, and who they are visiting within the building. School District employees must display their employee identification badge while in the building.
· Upon leaving the building, the visitor’s badge will be returned to the main office and the visitor will be checked out of the Visitor Identification System.
Visitors who have not made prior arrangements with teachers will not be issued a visitor’s pass.
*Unscheduled visitations result in interruptions to the school education program and create a potential liability issue. Unauthorized visitors are not permitted on school grounds during regular school hours and may be subject to legal prosecution.*
Students are requested not to bring guests to school.
Parents/guardians always have access to the school to discuss, without delay, problems needing immediate attention. Forgotten money, lunches, books, etc. should be left at the office; and your child should come to the office for the item you leave for them. The office is not required to contact the student.
Parents/guardians who wish to discuss their child with a teacher in person must call beforehand and arrange an appropriate conference time.