Hatboro-Horsham School Visitor Sign in Procedure

PURPOSE: To avoid incidents of consequence by controlling the flow of visitors, parents, vendors and guests within our classroom buildings and hallways. A secondary but equally important purpose is to document who is in our buildings if there is a catastrophic event.

RATIONALE: All of the schools and buildings within the Hatboro-Horsham School District are important places. These buildings house our most precious commodity, the children of Hatboro and Horsham. In order to maintain the level of safety that the School District has enjoyed, a decision has been made to control the flow of visitors in all of our buildings and document the specific location visited.

PROCEDURE: Each building has signs posted at the entrance noting that all visitors, including School District employees from other buildings, parents, vendors, and guests must be signed in before entering. Listed below are the proper procedures:

§      The visitor will go to the sign in area, produce photo identification, and state their business. If the visitor does not have a photo-identification, an administrator must approve the visit by signing their approval in the space provided in the visitors log. School District employees from other buildings must show their school ID.

§      If the business is valid as prescribed in the handbook, the visitor will be signed in listing their name, address and the area or person to be visited. School District employees from another building must sign in.

§      After signing in, the visitors photo identification card will be held in the Identification box and an identification badge will be issued that contains the visitors full name, the date, their destination within the building, and an authorized signature. School District employees need not leave identification but must display same while in the building.

§      Upon leaving the building, the visitors badge will be returned, the visitor signed out, and the photo identification returned to the visitor. School District employees must sign out.

If the visitors business dictates that they will be in the building after a checkpoint is manned, the identification will be checked but not stored in the identification box.   Any Identification cards that are left at the checkpoint after hours will be placed in an administrators office for safekeeping.